Apr 03, 2026

How Multi-Clinic Vet Groups Are Standardising Documentation With AI

Inconsistent note-writing across clinics creates two problems: clinical continuity risk when patients or locums move between locations, and compliance exposure that compounds with scale. VetNotes, the AI scribe for vets, standardises note-taking, the compliance language, and the review workflow across every clinic in a group, regardless of which vet, which location, or which PMS.

How VetNotes standardises documentation across locations

VetNotes generates custom notes in a consistent structure regardless of which vet, which location, or which practice owner is using it. The format is standard. The compliance phrases are standard. The review workflow is standard.

That means a patient record from location A looks structurally identical to one from location B. When a locum vet covers across clinics, they're reading notes they recognise. When a group owner reviews records across locations, they're comparing like with like.

Group deployment and onboarding

VetNotes supports group rollouts. Each location is onboarded individually (configured for its specific PMS setup, whether that's EzyVet, RxWorks, OpenVPMS, or others) but using a consistent product configuration across the group.

Training time per location is a single session. Most practices are fully functional within their first clinic day.

The compliance argument at scale

For a group with five or ten locations, the compliance risk of inconsistent documentation is material. One poorly documented note is a risk. Systematic documentation gaps across multiple locations, over years, are a meaningful exposure.

VetNotes builds jurisdiction-specific compliance language into every note by default. The compliance standard isn't something each vet at each location needs to maintain individually. It's enforced by the tool.

Frequently asked questions

Does VetNotes work across multiple clinic locations?

Yes. VetNotes supports group rollouts. Each location is configured individually for its PMS setup, but runs a consistent product configuration across the group.

Which PMS systems does VetNotes support?

VetNotes integrates directly with RxWorks, OpenVPMS, and Covetrus Ascend, and integrates with your EzyVet workflow. For the full list, visit the VetNotes support page.

How long does onboarding take per clinic?

Complimentary staff training is included with every VetNotes subscription. Most locations are set up and running within their first clinic day.

Is there a lock-in contract?

No. VetNotes has no lock-in contract. Cancel at any time.

Is there a free trial?

Yes. VetNotes offers a 30-day free trial with no credit card required.